Setup Guide — BigBoyBot

1

Log in to the Guild Portal

Go to dashboard.bigboybot.online/portal and sign in with the Discord account that owns (or administers) your server.

Login screen

Discord authorization prompt for BigBoyBot 2.0

Discord will ask you to authorize

2

Follow the guided tour

The first time you log in, you'll be guided through the Dashboard by an interactive wizard that walks through every tab and menu — giving you a complete overview of the Dashboard before you do anything else.

Click Next on each tooltip to move through the tour. Don't click outside the tooltip — clicking anywhere else on the page closes the wizard early, and it needs to be completed.

ℹ️ Informational only — just follow along, nothing to set up yet

BigBoyBot welcome intro video with Play with Sound button

A short intro plays first

Guided tour tooltip explaining the Overview tab

Then the guided tour begins

3

You must subscribe before setup will work

Guild setup — creating or mapping channels/roles — requires an active subscription. Without one, your game guild stays deactivated and none of the setup commands will run, even if you've already gone through the wizard.

⚠ If you see a message like below, it means the subscription is missing or has lapsed — subscribe (or resubscribe) from the Subscriptions tab to fix it. No setup is lost — your existing role/channel mappings are kept. Guilds tab showing a deactivated game guild with a message to resubscribe from the Subscriptions tab

4

Open the Subscriptions tab

Find your server's card and click Change Plan to see the available tiers and add-ons.

Subscriptions tab showing a guild's current plan and a Change Plan button

Your Subscriptions tab

Tier and add-on picker after clicking Change Plan

Click Change Plan to see tiers and add-ons

5

Pick a tier and check out

Choose the tier that fits your guild, then click Subscribe. Add-ons (like Multi-Guild or War Helper) can be added the same way — they'll show as Added once selected.

Pick a tier

Add-ons showing an Added badge once selected

Add any add-ons you want

Complete checkout through Stripe. Your subscription activates automatically once payment goes through.

Stripe checkout

Subscriptions tab showing all features enabled after checkout

Your Subscriptions tab now shows everything active

6

Open the Guilds tab

Once subscribed, go to the Guilds tab. Any game guild that isn't set up yet shows a Setup Required banner — choose how you want to configure channels and roles.

Setup Required banner

⚔ Let BigBoyBot create everything

Recommended for a fresh server. The bot creates every category, channel, and role for you automatically.

Takes up to ~30 seconds
No existing setup needed
Nothing to configure — just click and wait

🔧 I already have channels/roles

For servers that already have their own war channel/role structure — map your existing ones instead of creating new ones.

Map each required role (Champions, WarAdvisor, TitanAdvisor, HeroAdvisor)
Map your war channel categories
Optional channels (war-status, announcements) can be skipped for now

Here's what Auto-Setup actually creates in your Discord server — every war category and channel:

War channels category and Titans category channels created by Auto-Setup

War Channels + Titans

Ice and Fire category channels created by Auto-Setup

Ice + Fire

Citadel, Foundry, and Lighthouse category channels created by Auto-Setup

Citadel, Foundry + Lighthouse

Barracks and Mage Academy category channels created by Auto-Setup

Barracks + Mage Academy

And the 4 roles it creates:

HWA-Champions, HWA-WarAdvisor, HWA-TitanAdvisor, HWA-HeroAdvisor

Those same roles are what each category's permissions are mapped to (highlighted below):

Category permissions with the HWA roles highlighted

The HWA roles mapped into each category's permissions

If you'd rather map your own existing channels/roles instead, here's the manual mapping form:

Manual mapping form for existing Discord channels and roles

Manual mapping form (roles + categories)

⚠ The channels/roles shown above are the ones originally created by Auto-Setup. You can freely rename any of them to whatever your guild prefers — BigBoyBot maps to the underlying Discord channel ID and role ID, not the name, so renaming has no effect. You'll only need to remap if a channel or role is deleted and recreated, since that generates a new ID.

7

Confirm setup completed

A green Setup Completed Successfully banner confirms it worked. Your Discord server should now have the BigBoyBot channels/roles in place.

✅ If it fails, a red banner will show with a Retry button — just click it again

8

Members join automatically

Members are assigned to your game guild automatically based on the Discord roles they hold — there's no manual registration command needed. Anyone added to the Champions role is automatically picked up and shown on the Members tab. If a member somehow holds roles for two game guilds at once, you'll see a conflict badge you can resolve from there.

Member Management tab showing members synced to their game guild's Champions role

Members synced automatically from the Champions role

If your subscription supports multiple game guilds and you create another one, the Members tab shows exactly which members are assigned to which game guild — each one synced to its own Champions role, so nothing gets mixed up between guilds.

9

Setup complete — welcome aboard!

That's it — your server is fully set up. Enjoy BigBoyBot, and welcome aboard!

Welcome aboard! BigBoyBot and the Hero Wars Alliance heroes

Getting Set Up on BigBoyBot